Privacy Policy

We at Ravenhawk Associates take your personal data seriously.

 

This policy:

• sets out the types of personal data that we collect about you
• explains how and why we collect and use your personal data
• explains how long we keep your personal data for
• explains when, why and with who we will share your personal data;
• sets out the legal basis we have for using your personal data;
• explains the effect of refusing to provide the personal data requested;
• explains the different rights and choices you have when it comes to your personal data; and
• explains how we may contact you and how you can contact us.

 

Who are we?

Ravenhawk Associates are an Emerging Markets focused executive search and consultancy firm specialising in the sourcing and hiring of talented individuals. We are based in London: full address is Ravenhawk Associates, 16 Old Town, London, SW4 0JY, United Kingdom.  

We have taken the view that we do not need a designated data protection officer on the basis that we are not Processing Sensitive Personal Data on a large scale, and nor do our core activities as a business involve Processing in the form of any regular or systematic monitoring of Data Subjects on a large scale. The person nominated as the first point of contact for data protection matters in our organisation is Simon Bragg, Managing Director, Ravenhawk Associates.

 

What personal information do we collect about you?

We collect the information necessary to highlight individual’s skill set and experience in order to demonstrate their suitability for specific searches (recruitment processes) we are working on. We need this information in order to be able to identify the best candidates and to be able to match these skills with the right job opportunities. We also need to be able to assess each individual’s suitability and eligibility for each role.

 

This information includes CVs, identification documents, educational records, work history, employment history and references and any other information that is provided by you throughout the course of the search.

 

We may also collect sensitive personal data about you, in the form of visa status, nationality, gender, and compensation details. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.

 

What personal information do we collect from the people that visit our website?

If you contact us via our website or via our contact email address then we will register your email / contact details or other details you provide at this time.

 

Where do we collect personal data about you from?

The following are the different sources we may collect personal data about you from:

• Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages.
• Through publicly available sources. We use the following public sources: LinkedIn, Bloomberg, news articles and company websites.
• By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague, or even a present employer.

 

How and why do we use your information?

We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage of the hiring process, we will then be collecting more information from you at the interview stage and as you continue to move forward in the hiring process.

 

How long do we keep your personal data for?

We only retain your information for as long as is necessary for us to fulfil those requirements outlined above, or to comply with our legal obligations. However, please be advised that we may retain some of your information after you cease to use our services, for instance if this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.

 

When determining the relevant retention periods, we will take into account factors including:

• our contractual obligations and rights in relation to the information involved;
• legal obligation(s) under applicable law to retain data for a certain period of time;
• our legitimate interest where we have carried out a balancing test (see legal basis below);
• statute of limitations under applicable law(s);
• (potential) disputes;
• if you have made a request to have your information deleted; and
• guidelines issued by relevant data protection authorities.

 

Otherwise, we securely erase your information where we no longer require it for the purposes collected.

 

Ravenhawk Associates has set a five year time frame for processing and holding data (beginning May 25th, 2018). If there has been no communication between a data subject and Ravenhawk Associates in more than said time frame, then all records associated with that data subject will be deleted from our database. Ravenhawk Associates plans to review the data retention policy, as well as the five year retention period for non-communicated data subjects, one year after GDPR has come into effect (May 25th, 2019). If you would like more information for specifics, or on the steps we are taking to clean the data we hold, please get in contact with us at: dataenquiry@ravenhawk-associates.com

 

Who do we share your personal data with?

Ravenhawk Associates shares your personal data with our clients who have a position to fill, in order to determine with the client whether you are a good fit for the available position. Our clients are mostly large financial institutions and investment companies. We may also use that personal data to keep you updated on the latest news and trends we are seeing in your marketplace. 

 

We will share information only as outlined within this privacy policy and wherever appropriate, try to limit disclosure to information in aggregated form, to avoid or limit identifying you personally.

 

We may also provide information to third party service providers who process information on our behalf to help run some of our operations and support functions (external accounting firm and IT support company). All our support partners are based in London. 

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

 

 

What legal basis do we have for using your information?

For prospective candidates, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates, to contact clients and referees and for us to build our own insights into our relevant market areas of expertise.

 

We carry out a ‘balancing test’ to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests before we go ahead with such processing. We keep a record of these balancing tests. You have a right to and can find out more about the information in these balancing tests by contacting us using the details below.

 

If you are shortlisted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case, we always ask for your consent before undertaking such processing. 

 

For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.

 

What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities or provide you with any relevant market intelligence.

 

Do we make automated decisions concerning you?

We do not have any systems in place that have any form of automated decision making.

 

Do we transfer your data outside the EEA?

To better match your employee profile with current opportunities we may transfer your personal data to clients in countries outside the EEA. The privacy laws of other countries may be different from those in your home country. If we transfer your data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data.

 

To find out more about how we safeguard your information as related to transferring data, please contact us on: dataenquiry@ravenhawk-associates.com

 

Keeping information secure:

We invest significant resources to protect your personal information, from loss, misuse, unauthorised access, modification or disclosure. However, no internet-based site can be 100% secure and so we cannot be held responsible for unauthorised or unintended access that is beyond our control.

 

What rights do you have in relation to the data we hold on you?

By law, you have rights when it comes to protecting your personal data.

Further information and advice about your rights can be obtained from the data protection regulator in your country.

 

These rights include: 

• The right to be informed: You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights in relation to the use of it. That is why we we’re providing you with the information in this policy.   
• The right of access: You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.
• The right to rectification: You are entitled to have your information corrected if it is inaccurate or incomplete.
• The right to erasure: This is also known as the “right to be forgotten” and in simple terms, enables you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
• The right to restrict processing: You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have made this request and it will be clear on our database that you have expressed this wish to ensure the restriction is respected in the future. 
• The right to data portability:  You have rights to obtain and reuse your personal data for your own purposes across different services. For example if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability. 
• The right to object to processing: You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities). 
• The right to lodge a complaint: You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator. 
• The right to withdraw consent: If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes. 

 

We will act on requests and provide a detailed report of your information free of charge and will ask that you submit these requests by emailing: dataenquiry@ravenhawk-associates.com

 

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

• baseless or excessive/repeated requests, or
• further copies of the same information.

 

Alternatively, we may be entitled to refuse to act on the request.

 

Please consider your request responsibly before submitting it. We’ll respond within 30 days of the request being sent to: dataenquiry@ravenhawk-associates.com If it will take longer to process your request, we will inform you accordingly.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

 

Do we use ‘cookies’?

We do not use cookies for tracking purposes.

 

Third-party links:

We do not include or offer third-party products or services on our website.

 

Third-party disclosure:

We do not trade, sell or otherwise transfer to outside parties your personally identifiable information.

 

Updates:

We keep this Policy under regular review and update it from time to time. Please review this policy periodically for changes.

 

How will we contact you?

We may contact you by phone, email or social media. If you prefer one contact means over another, please let us know.

 

How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, please contact us here:

 

Ravenhawk Associates, 

Data Enquiry Department,

16 Old Town,

London,

SW4 0JY,

United Kingdom. 

 

Or at dataenquiry@ravenhawk-associates.com

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Terms Of Use

Welcome to the Ravenhawk Associates website. By continuing to use the Ravenhawk Associates website you are agreeing to be bound by the following terms and conditions which work in conjunction with our privacy policy.

Your decision to use or reproduce any information or product from this website is entirely at your own risk; therefore no employee of Ravenhawk Associates can be held liable in any context in relation to your use of the website and the information contained herein.

If there are any inaccuracies in the information you find on the website, we expressly exclude liability for these errors to the fullest extent permitted by law.

Unauthorised use of this website may give rise to criminal damages and may also be a criminal offence.

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Diversity Statement

At Ravenhawk Associates we are committed to the achievement of equality and diversity for everyone. Our diversity policy sets out the principles of inclusivity and diversity and how these should be applied at all times.

We strive to ensure that all employees of the firm are able to contribute to their maximum potential, irrespective of gender, race, ethnic or national origin, disability, religion, sexual orientation or age, in particular with regards recruitment, training and development, performance management, flexible working, reward and promotion of employees.

We also incorporate these ethics into our research and search reports so that the best candidate for any given role is identified, irrespective of gender, race, ethnic or national origin, disability, religion, sexual orientation or age. We ensure that we source the best people from the widest available pool of talent.

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Core Values

The business is set up to follow the highest standard of practise across all areas. As a strategic partner to both candidates and clients, Ravenhawk Associates promises to act with integrity in all that we do and act responsibly with all sensitive information we receive.

Working in complete partnership with both clients and candidates alike requires both an in depth understanding of the business product lines we support and the culture and structures of the clients we work with.

Ravenhawk Associates strives to exceed all client expectations vis a vis the delivery of research, the quality of its content and the project management of all search processes.

In summary, we act with professionalism in all that we do.

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